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The Town of Chapel Hill produces and receives records as part of transacting Town business.  Under State law, the Town’s records belong to the public (NCGS § 132-1(b)).  Management of public records falls under the authority of the North Carolina Department of Cultural Resources.  Records may exist in traditional media (typically paper) and/or in electronic media, either upon creation (born-digital) or upon conversion from traditional media (imaging).

An updated Record Retention Schedule was approved by Town Council on April 24, 2019. The Record Retention Schedule for Public Libraries was approved by Town Council on June 19, 2019.

It is Town policy to organize, maintain, store, retrieve, provide access to, retain, and dispose of records, regardless of format, that are made and received in the course of transacting business, operations, and governance of the Town of Chapel Hill in a matter that is consistent and complies with applicable laws and regulations.

 To request a public record from the Town of Chapel Hill, please fill out a Records Request form, which can be found here.

Frequently Asked Questions:

Expand/Contract Questions and Answers

  • 1. How can I obtain copies of Council/Mayor E-mails?

  • 2. How can I obtain a copy of Council minutes, agendas, or videos?

  • 3. How can I get a copy of a divorce decree?

  • 4. How do I obtain a copy of a police record, police incident report, or vehicle accident report?

  • 5. How can I get a copy of a criminal background check?

  • 6. How can I get a copy of a birth certificate?

  • 7. How do I find a copy of a Certificate of Occupancy?

  • 8. Where can I view the Town budget?

  • 9. How do I obtain a copy of a permit?

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